How to prepare for an inspection: a guide for Wing DAEs
By: Maj Malcolm Dickinson, CAP, Lt Col Al Hulstrunk, CAP, and Lt Col J.C. Follender-Birns, CAP
From: Malcolm Dickinson
The Wing CC should
receive a packet, about a month before the inspection, which contains one sheet
for each directorate listing what will be inspected. I would contact the CC and
ask to have the AE sheet faxed to you.
Here are some
things I would ask if I were inspecting a wing DAE. I suppose no one
would have good answers for every single question, but I'd hope they would be
able to answer most...
From: Al Hulstrunk, Northeast Region DCS/AE
Firstly, just play it cool. Depending on who is inspecting you, the inspector may have only limited knowledge of the process of AE.
Second, is to have your files, at least, looking in order.
be able to answer all of the questions with a 'YES' and an explanation, if
Here is a list of
what you probably should have on hand. If you don't, at least you now have the
list, so that if a question arises about any of these regs or forms, you can
indicate that you are in the process. This
list should provide you with the basics for any inspection of your office.
An Activity Report and a Plan of Action from each subordinate unit
Brewer Award nominations
AE Officer Roster for all units in the Wing
Reports - any on External or Internal programs & activities
Copies of correspondence with subordinate units and with NER.
Yeager awards and plans. (possible training programs?)
7. The materials in the 215 Specialty Track Materials Kit:
Aerospace - The Flight of Discovery (Text, Instructor guide, and Student Study
Aerospace - the Challenge (Text & Instructor Guide)
All of the above are available from the CAP Bookstore. (800-633-87680 )
CAP Supply Depot AE Classroom Materials Catalog (free item)
The above is available from CAP Supply Depot (800-858-4370)
CAP Form 8, Requisition
for Publications & Blank forms.
CAP Form 13, CAP
Aerospace Membership Application & AEM Recruiting Brochure.
CAP Form 23, CAP
General Purpose Answer Sheet.
CAP Forms 123
through 127, (Forms related to the Yeager test)
the above from HQ CAP/MSA, 105 S Hansell St, Maxwell AFB, AL 36112-6332
(334-953-5051) using a CAPF 8. All are FREE items.
From: J.C. Follender, then New York Wing DAE, regarding her inspection by National HQ in September 1999.
If you been DAE long enough to have written a plan of action, then that is a good place to start. Evaluate it yourself, discuss what was realistic and what wasn't and how you went about accomplishing tasks and what you might do differently given a next time.
Our IG gave us a list of questions that the Inspector would be asking us. (They were xeroxed from the CAP Wing Assessment Guide, Tab C: Aerospace Education) and told to write out answers to these and submit them to him. Sure enough, the Inspector from National (a Senior Training person) had our written response in hand when he came to visit with us.